Part-Time Administrative Assistant for School Office (NE)(2026-2027)-St. John Catholic School, Westminster MD

Job description

St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated and organized Part-Time Administrative Assistant to support the daily operations of the school office. This individual will perform a wide range of administrative and office support duties while serving as a welcoming, professional, and faith-centered representative of the school community. The ideal candidate will possess strong organizational, communication, and customer service skills, with the ability to maintain confidentiality and effectively manage multiple responsibilities in a collaborative educational environment. This position will work 24 hours per week.

Essential Functions

• Greet office visitors in a friendly manner.
• Provide information and support to parents, students, and staff as needed.
• Assist with solving school/office problems with clarity and positivity.
• Work with office staff to find solutions to parent inquiries.
• Maintain records for the school office, including maintaining student files via paper and electronically.
• Answering and assisting incoming office calls in a friendly, positive manner.
• Create documents including correspondence and reports to other schools, businesses, and parents.
• Schedule and coordinate meetings, appointments, events, and travel arrangements.
• Assist parent volunteers with fundraising needs and events.
• Sort and distribute incoming mail.
• Maintain the VIRTUS database.
• Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
• Assist with Admissions where necessary.
• Collaborate on the preparation of documents for standardized testing.

Position Qualifications

• Some college experience a plus.
• 2-5 years' experience in an administrative support role.
• Previous experience in an educational setting (preferred).
• Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
• Knowledge of principles and practice of office management.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in on-going training.
• Teamwork with an emphasis on flexibility and adaptability.
• Effective problem solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.
• Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
• The ability to juggle multiple projects at the same time.
• Willingness to research previous solutions as a resource in solving current issues.
• Punctuality.

Pay Range: $18.00 - $22.00, Hourly

Benefits:

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.