Accounting Coordinator

Job description

Essential Job Functions

• Checks all invoices for proper documentation either in the form of purchase order or signature approval.
• Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
• Verifies accuracy of the invoices and taxation.
• Prepares of expense checks and manual check requests on a timely basis and preparing them for signature.
• Prints checks, as necessary.
• Monitors the purchase order system and match up invoices to PO’s.
• Researches any vendor inquiries.
• Files all invoices either paid or unpaid by the vendor name.
• Reviews the accounts payable aging.
• Reviews all checks before mailing for two signature and proper address.
• Responsible for reconciling vendor statement on a monthly basis.
• Runs all month‐end and accounts payable report. Works closely with all department heads.
• Constant speed and accuracy on a 10 key calculator, knowledge of sales tax laws, good knowledge of AURO Hotels’ signing and requisition authority.
• Pulls tickets and makes legible copies to be filed in Group Ticket File, by date.
• Maintains all files for incoming groups.
• Makes sure all necessary information is contained in file before arrival date, according to department policy
• Verifies those deposits, if any are logged on Group Billing Sheet.
• Charges credit card deposits if not already charged.
• Notes any information still not received. Files should first be given to Credit Administrator to verify credit information.
• Assists credit administrator with direct bill applications.
• Assists guests with any billing related inquiries and documentation, and act promptly to resolve any billing problems.

Other Duties and Responsibilities

• Complies with Company Standards of Service as outlined for AURO Hotels.
• Projects a favorable image of AURO Hotels to the public at all times.

• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.

+ Treats guests, vendors, customers and co-workers with professionalism and respect at all times.
+ Completes Departmental, AURO Hotels and Brand standards training as assigned.
+ Maintains a clean and neat appearance at all times.
+ Must be able to work flexible work hours/schedule including evenings, weekends and holidays.
+ Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.