Legal Secretary - Litigation

Job description

Our San Francisco office has an excellent opportunity for a Litigation Secretary. This is a non-exempt, hybrid position that reports to the HR Generalist. The Legal Secretary will have e-filing experience and thorough knowledge of both State and Federal court processes and procedures and must be highly organized, independent, and possess excellent time management skills. The ideal candidate will thrive in a fast-paced, deadline-intensive environment and possess excellent people skills with the ability to adapt to changing priorities. The position requires the ability to think creatively and exercise independent judgment when necessary.

Responsibilities:

• Extensive e-filing in both State and Federal courts.
• Prepare tables of contents and authorities.
• Record and monitor deadlines through the Firm docketing system and individual attorney calendar systems.
• Prepare, proofread, and format correspondence, pleadings and briefs, and other necessary documentation.
• Organize and prepare notebooks for depositions, hearings, arbitrations, mediations, and trials.
• Create and save documents in accordance with Firm protocols.
• Assist multiple attorneys.
• Process attorney and client reimbursements and invoices.
• Edit and finalize client proformas and bills.
• Work as part of a team and support other Litigation Secretaries as needed.
• Perform other duties as assigned.

Requirements:

• High School diploma or general education degree (GED); and a minimum of 5 years of related experience.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint. Proven aptitude to learn new software applications.
• Excellent written and verbal communication skills. Ability to communicate effectively with all levels of staff members and attorneys.
• Strong attention to detail. Ability to type/enter data. Ability to write simple correspondence and routine messages.
• Ability to learn and work within firm applications such as InTapp, Proforma Tracker, and kiteworks.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, or legal documents.
• Strong working knowledge and familiarity with court rules.
• Experience filing a variety of court documents, including complaints, removal papers, motions, and other filings.
• Excellent interpersonal and communication skills.

The expected annual salary for this position ranges from $105,000 to $120,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.

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