Department Assistant_ME

Job description

Job Description

1. Department Administration & Operation

• HoD Support: Manage HoD’s calendar, business travel, expense reimbursements, and document approval workflows.
• Team Coordination: Organize department meetings, workshops, team building, and training programs; track department OPLs (Open Issues Lists).
• Office & Project Coordination: Manage office facilities (5S), stationery/supplies, fixed assets, and act as the coordinator for CIP and Associate Surveys.

1. Purchasing (Key User)

• Order Management: Handle department ordering (stationery, test services, samples, tooling, etc.) and track monthly reports to ensure high GR/IR rates.

1. Department Controlling

• Budget Planning: Partner with Controlling (CTG) on department Business Planning (BP) and Current Forecast (CF) for cost centers and projects.
• Financial Tracking: Monitor monthly spending, analyze EBIT status, and flag potential budget risks in advance.

Qualifications

• Education: Bachelor’s degree in Business, Finance, English, or related fields.
• Experience: Proven experience in department admin, assistant, or commercial roles (multinational company preferred).
• Languages: Fluent in English; German is a plus.
• Skills:
• Proficient in MS Office; SAP skill is highly preferred.
• Good to have: Power BI skills.
• Competencies: Strong communication and organizational skills; basic financial knowledge with good sensitivity to numbers.

Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the chance to improve quality of life all across the globe. Welcome to Bosch.